AUSLARC travel and accommodation expense reimbursement terms and conditions.
Reimbursement is available for:
- Attendees who need to travel more than 100 kilometres to attend the training venue.
Eligible expenses:
- Transport costs include: economy airfare, bus ticket, train ticket or personal car mileage. Mileage will be reimbursed based on the ATO rate (as of 2025–2026): $0.88 per km.
- Accommodation and on ground local travel related costs will be reimbursed up to a combined maximum of $250 per day. This daily cap is intended to cover reasonable expenses for:
- Accommodation (e.g. hotel or motel stays)
- Local transfers such as taxi fares, rideshare services, or public transport to and from airports
- Clinical placement or supervised practice (if applicable)
- Airport parking
- This daily rate applies for the required duration of a theory course and/or clinical placement and may include one night before and one night after the course or placement if required due to travel timing.
Ineligible expenses:
- Meals, beverages and incidentals (e.g. minibar, laundry, entertainment).
- Companion or family member costs.
- Any costs exceeding approved daily expenses or above mileage caps (unless prior written approval is given by LARC training provider).
Reimbursement process:
- LARC course registration fees are paid directly by the AUSLARC program and not by the participant.
- Travel and accommodation costs are reimbursed after training completion.
- Participants must provide original receipts for all claims.
- Completed mileage log (dates, start/end locations, kms travelled).
- Claims must be submitted within four weeks of completing training via the AUSLARC participant portal.
Caps and limits:
- Mileage reimbursed at the current ATO rate ($0.88/km for 2025–2026).
- Accommodation and local transfers capped at $250 per day.
- Any exceptional circumstances (e.g. higher accommodation costs in remote areas) must be approved in writing by the LARC training provider before expenses are incurred.
- Flights and train/bus caps:
| MMM Category | Area Type | Flight/Travel Reimbursement Cap (AUD) |
|---|---|---|
| MMM 1 | Major Cities | Not Eligible |
| MMM 2 | Regional Centers | Up to $300 |
| MMM 3 | Large Rural Towns | Up to $500 |
| MMM 4 | Medium Rural Towns | Up to $750 |
| MMM 5 | Small Rural Towns | Up to $1,000 |
| MMM 6 | Remote Communities | Up to $1,250 |
| MMM 7 | Very Remote Communities | Up to $1,500 |
General conditions:
- Reimbursements will not be made for incomplete training.
- Payments are made only to the scholarship recipient, not third parties.
- Fraudulent or inflated claims will result in withdrawal of the scholarship and repayment of funds.